Design Tips for Conference Rooms

Mar 4, 2020

Everything about your business matters—from your products and services to the artwork on the walls, it all says something about you. Branding is important because that’s what potential customers and the world at large see; it’s the outward-facing aspect of your business. However, once you establish a solid relationship with the customer, visits to the office become inevitable.

When a customer stops by for an onsite inspection or friendly visit, you want to ensure you’re making the best first impression—you only get one shot at it. Aside from the glad-handing and a tour, it’s time to get down to business in the conference room; however, if your conference room is less than awe-inspiring, you may not want to. The days of a long table and some chairs are over, and comfort and utility are in. Use some of these design tips for conference rooms to make yours a conversation piece.

Put the Client First

Put the Client First

You always want the client to be comfortable in the conference room. Measure the room and get a table that is proportionate to the size of the space. You don’t want it to be so big that it’s the only thing in the entire room. You also want to get a table that can accommodate enough chairs while still allowing room to push the seats in and out and walk around the table. Assume that every meeting in there will be at least an hour-long and invest in some plush, comfortable chairs.

Lighting Is Important

Lighting is Important

Having the right lighting in a conference room matters. No one wants to spend any more time under fluorescent lighting than necessary, having their eyes burned out by floodlights. Get some soft lighting in the form of a dimmer switch or lamps so you can control the ambiance of the room. If it’s available, choose a room that has a window in it so you can utilize some natural light. It is more refreshing and easier on the eyes to have a mixture of the two types.

Multimedia Necessities

Multimedia Necessities

Most meetings will have a multimedia component with them—be it a slide show, video, or pulling up files for reference. You will need a proper screen, software, and speakers for the conference room to make your pitch. As such, get a screen that is large enough so everyone can see the presentation but not so big they have to sit on the other side of the room. Invest in accessories as well such as cables, wireless mice, and keyboards and data sources. 

Add the Amenities

Add the Amenities

Keeping the comfort theme going, add a mini-fridge and serving station in your conference room for snacks, coffee, and refreshments. It doesn’t need to be a full-on buffet—just a few things to offer the client during the meeting. Provide napkins, plates, and utensils so they are handy for a lunch meeting and no one is left wiping their hands on their pants.

When you are ready to furnish your meeting space, check out our inventory of office furniture—from new conference tables to used conference chairs for sale.