Top 5 Tips for Successfully Managing an Upcoming Office Move

Jun 7, 2018

At Rework, we know how challenging an office move can be – things can get overwhelming very quickly. Our specialty is providing awesome office furniture with competitive lead times and pricing, but we can also help with your office move as well as planning and design for the new workspace. Rework’s team of office furniture experts have rounded up the best tips to ensure your move is a success, and we’re excited to share them with you.

1. How do you avoid office moving stress?

Start planning early! At Rework, we understand how daunting an office move can be. Give yourself at least three months to pull together a good moving plan. Start tagging what’s moving, what’s being donated and what’s being recycled. Appoint a move manager internally and representatives from IT, Communications, HR and Leadership. Chances are your business can’t shut down completely during the move, so you’ll want to devise a client communication plan too. Don’t underestimate the power of hiring a team of experts to manage a move. Rework is here to help!

2. How do you help employees embrace an office move?

Involve your employees by letting them know about the move from the onset to give them time to warm up to the change. By sharing moving plans with your team, you’ll give them an outlet for expressing concerns. Involve employees by sharing the new floor plan and invite them to tour the space. Consider letting the office vote for their favorite color palette (keeping choices to a minimum of course). Conduct workshops and communicate the intent of the new design to drum up excitement. Invite one of Rework’s design experts to come and chat with employees about the new workspace layout. While you’re bound to encounter some pushback, workplace change can actually inspire people and transform organizations.

3. How do I declutter and organize during an office move?

Many electronics can be recycled, but make sure they’re wiped clean. Decide whether recycling or donating is most appropriate. As for furniture, consider refurbishing existing pieces to provide a cost-effective design. If you need additional pieces, purchase used furniture for an environmentally friendly, budget savvy solution. You’ll be surprised to learn that a truly custom look can be achieved by adopting a hybrid approach of mixing and matching new and used pieces. Don’t forget to account for furniture lead times - at Rework, we offer some of the most competitive in the industry.

4. How do I reduce office overhead when designing a new office space?

The opportunities are endless for cutting back on overhead. Consider storing rarely used documents off-site - besides cutting back on unsightly clutter, you’ll also eliminate overhead. As for your office furniture, benching systems fit more folks in less space while creating an open work arrangement conducive to cross-collaboration. There are countless, creative ways to optimize workplace space and Rework would love to get you started. Contact a Rework Desk Expert today to learn how our complimentary design services can help you make the most of your office layout.

5. How do I let customers know about an office move on social media?

Dust off that CRM list and make sure clients know about the move. Sure, moving can be stressful, but it’s also an exciting time. Now’s your chance to finally send that marketing email campaign that’s been on the back burner. Be proud of what you’ve accomplished - moving isn’t easy - and don’t be shy to share updates about the new space (including a few images!). In addition to updating clients, make sure Google is aware of the move. Your business name, address and phone number can be easily updated in Google Pages, and check that your location in Google Maps is accurate too.

For more helpful information on your office move, view our infographic titled:  Top 5 Tips for your Office Move.

So now that you’re armed with some helpful tips, don’t hesitate to reach out to Rework should you need help with your move or planning and design support for the new space. We look forward to hearing from you soon!

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